Create Account

Fields

• Account Code and Account Name (both required)
• Type (required) — Asset, Liability, Equity, Revenue, COGS, or Expense
• Sub-type — options depend on the Type selected:
  • Asset → cash and bank, accounts receivable, inventory, fixed asset, other asset, prepaid expense
  • Liability → accounts payable, tax payable, credit card, short-term loan, long-term loan, other liability
  • Equity → owners equity, retained earnings, drawings
  • Revenue → sales, service income, other income
  • COGS → cost of goods sold, purchase returns
  • Expense → payroll, rent, utilities, marketing, general admin, depreciation, bank charges, other expense
• Normal Balance — Debit or Credit. Defaults automatically from Type (Asset/Expense/COGS → Debit, Liability/Equity/Revenue → Credit), but you can override it.
• Parent Account (optional) — only shows top-level accounts of the same Type you selected; picking one nests your new account under it.
• Opening Balance (optional, defaults to 0)
• Is Bank Account? — toggle on to reveal Bank Name and Account Number.
• Description (optional)

Editing a system account

Editing an account PharmacyCopilot depends on (marked System in the list) locks its Type, Sub-type, Normal Balance, and Opening Balance — only the name, description, and bank details can change. Its opening balance is managed automatically.